United States » Business Taxes » Tax Info for Gas Retailers Business Types - II

Tax Info for Gas Retailers Business Types - II

Business Taxes

Individual Filer Notices

One of the ways we classify our notices is by the type of tax form they're about. We call notices we send about Form 1040, 1040A, 1040EZ, or any related schedules, forms, or other attachments individual filer notices. Notices we send about business-related tax forms such as Forms 941, 1065, and 1120, are called business filer notices and are listed elsewhere.

The Notices in Numerical Order

Here's a list of notices with detailed information available.

CP 09 - Earned Income Credit You May Be Entitled To From IRS Informs the recipient that, based on information reported on their tax return, they may qualify to take the Earned Income Credit.

CP 10 - Changes to Tax Return, Reduced Amount Applied to Next Year's Estimated Tax

Informs the recipient of one or more changes made to their individual income tax return. The changes resulted in a reduced amount being applied to the following year's estimated tax.

CP 11 - Changes to Tax Return, Balance Due

Informs the recipient of one or more changes made to their tax return during processing. The changes resulted in a balance due on the account.

CP 11A - Changes to Tax Return and Earned Income Credit, Balance Due

Informs the recipient of one or more changes made to their tax return during processing. At least one of the changes affected the Earned Income Credit, and resulted in a balance due on the account.

CP 12 - Changes to Tax Return, Overpayment

Informs the recipient of one or more changes made to their tax return during processing. The changes resulted in an overpayment that will be refunded within six weeks if no other taxes are owed.

CP 13 - Changes to Tax Return, No Refund and No Balance Due

Informs the recipient of one or more changes made to their tax return during processing. The changes resulted in neither a balance due nor an overpayment on the account.

CP 13A - Changes to Tax Return and Earned Income Credit, No Refund and No Balance Due

Informs the recipient of one or more changes made to their tax return during processing. At least one of the changes affected the Earned Income Credit. There is neither an overpayment nor a balance due on the account.

CP 14 - Balance Due

Informs the recipient that there is a balance due on their individual tax account.

CP 16 - Changes to Tax Return, Resulting Overpayment Applied to a Balance Due

Informs the recipient of one or more changes made to their individual income tax return. The changes resulted in an overpayment, all or part of which we've applied to a balance due on another tax year.

CP 21B - Data Processing Adjustment Notice, Overpayment of $1 or more, Balance Due

Informs the recipient of changes made to their account which resulted in an overpayment and recipient is due money back.

CP 22A - Data Processing Adjustment Notice, Bal Due of $5 or more, Balance Due

Informs the recipient of data processing adjustments made to their account which resulted in a balance due.

CP 22E - Examination Adjustment Notice, Balance Due

Informs the recipient of an exam tax adjustment made resulting in a balace due of $5 or more .

CP 23 - Estimated Tax Discrepancy, Balance Due

Informs the recipient that there was a difference between the amount of Estimated Tax Payments claimed on their tax return and the amount posted to their account. This notice may also inform the recipient that we made corrections to their tax return. The notice reflects a balance due on the account.

CP 32A - We Want to Send You a New Refund Check

Explains why we are sending a new refund check, what needs to be done before we can send it, and what we'll do after the recipient replies to us.

CP 45 - Reduced Amount Applied to Estimated Tax

Informs the recipient that we weren't able to fully honor their request to apply a portion of their refund to the subsequent year's estimated tax, explains why, and shows the amount, if any, we did apply.

CP 49 - Overpaid Tax Applied to Other Taxes You Owe

Informs the recipient that we applied all or part of their refund to other taxes they owe, lists the amounts applied, and shows the amount, if any, to be refunded.

CP 54B - Problem With Name and Identifying Number

Informs the recipient that the name and identifying number used on their tax return don't match information we received from the Social Security Administration, gives examples of what might cause such a mismatch, and explains the steps the recipient needs to take to resolve it.

CP 54E - Problem With Name and Identifying Number

Informs the recipient that the name and identifying number used on their estimated tax payment don't match information we received from the Social Security Administration, gives examples of what might cause such a mismatch, and explains the steps the recipient needs to take to resolve it.

CP 54G - Problem With Name and Identifying Number

Informs the recipient that the name and identifying number used on their tax return don't match information we received from the Social Security Administration, gives examples of what might cause such a mismatch, and explains the steps the recipient needs to take to resolve it.

CP 54Q - Problem With Name and Identifying Number

Reminds the recipient that we're holding their refund because the name and identifying number used on their tax return don't match the information given to us by the Social Security Administration, gives examples of what might cause such a mismatch, and explains the steps the recipient needs to take to resolve it.

CP 57 - Notice of Insufficient Funds

Informs the recipient that we are charging a penalty for insufficient funds.

CP 60 - Notice of Credit Reversal

Informs the recipient that we've transferred a credit from their account leaving a balance due.

CP 75 - EIC Portion of Refund Delayed

Informs the recipient that we're delaying the EIC portion of their refund because we may examine parts of their tax return. The notice explains what areas we may examine and what steps we'll take next.

CP 75A - EIC Portion of Refund Delayed

Informs the recipient that we're delaying the EIC portion of their refund because we may examine the Form 8862, Information to Claim Earned Income Credit After Disallowance, filed with their tax return. The notice explains what steps we'll take next.

CP 75B - EIC Portion of Refund Delayed

Informs the recipient that we're delaying the EIC portion of their refund because we haven't received Form 8836, Qualifying Children Residency Statement, or are still reviewing it. The notice asks the recipient to send a copy of Form 8836 if they haven't already and explains what steps we'll take next.

CP 79 - Earned Income Credit Eligibility Requirement

Informs the recipient that they may need to complete an additional form to claim the credit if their Earned Income Credit (EIC) was disallowed or reduced by the IRS for any year after 1996.

CP 79A - Earned Income Credit Two Year Ban

Informs the recipient that they are banned from claiming the Earned Income Credit (EIC) for two years, and must complete an additional form to claim the EIC in the first year after the ban has been lifted.

CP 88 - Delinquent Return Refund Hold

Informs the recipient that we're holding their refund until they file their delinquent return or provide an acceptable explanation for not filing it.

CP 90 - Final Notice of Intent to Levy and Notice of Your Right to a Hearing

Informs the recipient that they still have a balance due on their account and that we intend to levy on certain assets unless they take appropriate action within 30 days.

CP 91 - Final Notice Before Levy on Social Security Benefits

Informs the recipient that they still have a balance due on their account and that we intend to levy on their Social Security benefits unless they take appropriate action within 30 days.

CP 501 - Reminder - Balance Due

Informs the recipient that they still have a balance due on their account and that we can file a Federal Tax Lien if they don't pay the entire amount within 10 days.

CP 503 - IMF 2nd Notice - Balance Due

Informs recipient that immediate action is required. No contact received from previous notice and a balance due is still pending.

CP 504 - Final Notice - Balance Due

Informs recipient when payment has not been made and this is the final notice that a levy will be place on certain assets.

CP 521 - - Balance Due

Notifies the recipient a payment is due and the penalties and interest that have accrued and will continue to accrue until the balance is paid in full.

CP 523 - Notice of Intent to Levy - You defaulted on Your Installment Agreement

Informs the recipient that they defaulted on their installment agreement, provides the reason for the default, and describes the actions we intend to take and what they can do to prevent us from taking those actions.

CP 2000 - We Are Proposing Changes to Your Tax Return

Informs the recipient that we're proposing changes to their tax return based on different information reported to us by their employers, banks, and other payers. The CP 2000 provides detailed information about the differences, the changes we propose, and what to do if they agree or disagree with the proposal.

What If My Notice Isn't Listed

You'll find useful information here about many of the notices we send, including the purpose of the notice, the reason we send it, and a list of enclosures we might include with it. There's also sample content for each. Since parts of our notices vary depending on account conditions, the samples may not exactly match the notices we mail. The basic message, though, will be the same.

Business Filer Notices

One of the ways we classify our notices is by the type of tax form they're about. We call notices we send about business-related tax forms such as Forms 941, 1065, and 1120, business filer notices. Notices we send about Form 1040, 1040A, 1040EZ, or any related schedules, forms, or other attachments are called individual filer notices and are listed elsewhere.

The Notices in Numerical Order

Here's a list of notices with detailed information available

CP 101 - Math Error, Balance Due on Form 940

Informs the recipient of one or more changes made to their Form 940 or 940-EZ return during processing. The changes resulted in a balance due on the account.

CP 102 - Math Error, Balance Due on Form 941, 941SS, 943, or 945

Informs the recipient of one or more changes made to their Form 941, 941SS, 943, or 945 return during processing. The changes resulted in a balance due on the account.

CP 108 - Problem With Your Federal Tax Deposit

Informs the recipient we couldn't determine the tax type or tax period for which a federal tax deposit was intended and explains how we applied the payment.

CP 111 - Math Error, Overpayment on Form 940

Informs the recipient of one or more changes made to their Form 940 or 940-EZ tax return during processing. The changes resulted in an overpayment.

CP 112 - Math Error, Overpayment on Form 941, 941SS, 943, or 945

Informs the recipient of one or more changes made to their Form 941, 941SS, 943, or 945 tax return during processing. The changes resulted in an overpayment.

CP 138 - Overpayment Applied to Other Federal Taxes

Informs the recipient that we applied all or part of their overpayment to other taxes they owe.

CP 139 - You May Not Need to File Forms 940 or 941

Informs the recipient that they won't need to file Form 941 again unless they owe tax for the quarter.

CP 145 - Application of Overpayment Reduced

Informs the recipient that we weren't able to fully honor their request to apply a portion of their overpayment to the subsequent tax period, explains why, and shows the amount, if any, we did apply.

CP 160 - Reminder of Balance Due

Informs the recipient of a balance that is still due on their account.

CP 161 - Balance Due - Request for Payment or Notice of Unpaid Balance

Informs the recipient that there is an unpaid balance due on their account.

CP 165 - Penalty for Dishonored Check (Federal Tax Deposit)

Informs the recipient that a check they sent as payment for their federal tax deposit was returned unpaid by their bank.

CP 166 - EFT - Notice of Insufficient Funds Penalty

Informs the recipient insufficient funds were available for payment to cover their installment agreement..

CP 167 - We are Proposing a Federal Unemployment Tax Increase

Informs the recipient that we're proposing an increase to their federal unemployment tax because of information we received from their state agency.

CP 168 - We are Proposing a Federal Unemployment Tax Decrease

Informs the recipient that we're proposing a decrease to their federal unemployment tax because of information we received from their state agency.

CP 174 - Unemployment Tax Return Incomplete - Exempt Payments Not Explained

Informs the recipient that their explanation for exempt payments listed on their unemployment tax return was missing or unacceptable and requests an explanation.

CP 207 - Proposed FTD Penalty - Request for Correct Information

Asks the recipient to send us a completed Record of Federal Tax Liability (ROFTL).

CP 209 - EIN Assigned in Error

Informs the recipient that we erroneously assigned them more than one EIN.

CP 235 - Federal Tax Deposit Penalty Waived Due to Change in Deposit Requirements

Informs the recipient that we're waiving their FTD penalty because they meet the criteria for penalty relief.

CP 236 - Reminder of Your Semi-Weekly Deposit Requirements

Reminds the recipient that they're subject to semi-weekly deposits.

CP 238 - You Made One or More Late Federal Tax Deposits But We Didn't Charge You a Penalty

Informs the recipient that they made one or more late federal tax deposits and provides guidance on these deposits and how to make them.

CP 253 - Your Wage Reports Do Not Match the Amounts on Your Employment Tax Returns

Informs the recipient that the amounts they reported to the Social Security Administration on Form W-3 differ from the amounts they reported to us on Forms 941, 943, 945, or Schedule H.

CP 260 - Credit Adjustment

Informs the recipient that we removed one or more credits that had been erroneously applied to their account and that the account now has a balance due.

CP 261 - Notice of Acceptance as an S-Corporation

Informs the recipient that we've approved their election to be treated as an S-Corporation and to explain their obligations.

CP 267 - Account Overpaid - Possibly Misapplied Payments

Informs the recipient that they have more credit available on their account than they claimed on their tax return.

CP 268 - Correction and Overpayment Notice

Informs the recipient of one or more changes made to their return during processing and of a discrepancy in the total credits claimed on their return and the total credits available on their account.

CP 297 - Notice of Intent to Levy and Notice of Your Right to a Hearing

Informs the recipient of our intent to levy and of their right to receive appeals consideration.

CP 297A - Notice of Levy and Notice of Your Right to a Hearing

Informs the recipient of our intent to levy and of their right to receive appeals consideration.

CP 298 - Final Notice Before Levy on Social Security Benefits

Informs the recipient of our intent to levy on their social security benefits.

CP 521 - Installment Agreement Reminder Notice

Informs the recipient a payment is due and the penalties and interest that have accrued and will continue to accrue until the balance is paid in full.
  • What To Do When You Disagree
    If your notice or letter is listed above, follow the link for advice on handling disagreements with the notice. In general though, you need to contact IRS at the contact number provided on the notice to explain why you disagree. If that doesn't result in your satisfaction, the Taxpayer Advocate may be able to assist.

    Tax Laws and Regulations - Gas Retailers

    Taxpayer Advocate Service
    National Taxpayer Advocate Congressional Testimony!
    National Taxpayer Advocate Nina E. Olson testifies about Issues Affecting Financially Struggling Taxpayers.

    National Taxpayer Advocate's 2008 Annual Report to Congress!
    National Taxpayer Advocate Nina E. Olson released her 2008 Annual Report to Congress! NTA urges Congress to simplify the tax code and reduce the burden on taxpayers hit by recession.

    Have a Tax Problem? ....Need Help?
    As an independent organization within the IRS we help taxpayers resolve problems with the IRS and recommend changes that will prevent the problems.

    Contact the Taxpayer Advocate Service!
    Information for contacting your Taxpayer Advocate Service.

    Who May Use The Taxpayer Advocate Service?
    If you are experiencing economic harm or seeking help in resolving tax problems that have not been resolved through normal channels, you may be eligible for Taxpayer Advocate Service assistance.

    What Can I Expect From The Taxpayer Advocate Service?
    Your assigned Case Advocate will listen to your point of view and will work with you to address your concerns.

    What Information Should I Provide To The Taxpayer Advocate Service?
    Important information you should provide your Taxpayer Advocate.

    Taxes – What You Need to Know – Responsibilities & Benefits!
    Filing and paying your federal taxes correctly and on time is an important part of living and working in the United States. Understanding the way taxes work and the role of the Internal Revenue Service (IRS) can make it easier to get - and stay - out of tax trouble. This tool kit is an easy-to-read toolkit designed to help people understand taxes.

    What Is Systemic Advocacy?
    The Taxpayer Advocate Service not only helps individual and business taxpayers settle disputes with the IRS, but also tries to repair the larger, systemic flaws that cause trouble for taxpayers and IRS employees alike.

    Low Income Taxpayer Clinics!
    LITCs are qualifying organizations that provide representation for free or a nominal fee to low income taxpayers involved in tax disputes with the IRS.

    Taxpayer Advocacy Panel (TAP)!
    The Taxpayer Advocacy Panel listens to taxpayers, identifies taxpayers issues and makes suggestions for improving IRS service and customer satisfaction.

    Evolution of the Office of the Taxpayer Advocate
    The Taxpayer Advocate Service has an interesting history. See how TAS has evolved!

    Taxpayer Advocate Service E-FOIA
    The Freedom of Information Act (FOIA), 5 U.S.C. § 552, provides public access to agency records unless protected from disclosure by one of the FOIA’s nine exemptions or three exclusions. The FOIA applies to records created by federal agencies and does not cover records held by Congress, the courts, or state and local government agencies.

    Trends and Statistics - Gas Retailer

    NON-EMPLOYER STATISTICS

    PURPOSE

    To provide annual statistics for U.S. businesses with no paid employment and payroll. The United States Code, Titles 13 and 26, authorizes this program.

    COVERAGE

    Businesses that have no paid employment and payroll; have receipts of $1,000 or more ($1 or more for the construction sector); and file tax forms for sole proprietorships (Form 1040, Schedule C), partnerships (Form 1065), or corporations (the Form 1120 series). All NAICS industries are included with some exceptions;crop and animal production; investment funds, trusts, and other financial vehicles; management of companies and enterprises; and public administration. Data for non-employers are provided at broader levels of industry than data for employers. The Census Bureau publishes non-employer data for 476 separate industries. The 2006 Non-Employer Statistics had over 20.7 million establishments.

    CONTENT

    Information for non-employer establishments includes business location, NAICS classification, form of organization, and receipts. Sole proprietor establishments complete separate tax Schedule C forms, and partnership and corporate establishments have separate Employer Identification Numbers (EINs).

    FREQUENCY

    Data generally represent activity during the reference year. Data has been collected annually since 1997. Prior to 1997, Non-Employer Statistics were published as part of the 1992, 1987, 1977, and 1972 Economic Census. Data generally represent activity during the reference year.

    METHODS

    As a compilation of information from Federal tax records, each year, non-employer data are used as a component of the sales and receipts estimates for business current surveys, and of the sample frame for surveys of businesses without paid employment. For years covered by the economic censuses, non-employer data are also processed, tabulated, and released as census statistics reports. Employer data are used each year to update the Business Register (BR). Since 1994, the Internal Revenue Service has supplied selected statistical information from business income tax records annually.

    After initial census-year processing, data from tax records for non-employer businesses are consolidated into a single universe file. Previous census-year data for all non-employer businesses are replaced in each universe file, the new data are tabulated by industry classification, and tabulated data are forwarded for use in sector-based statistical programs and economic census data product.

    PRODUCTS

    The annual Non-employer Statistics are available about 18 months after each reference year. Data are available for the U.S., states, metro areas, and counties. Data are published on the Internet via hypertext tables (html) and comma-delimited format (CSV) downloadable files for spreadsheet or database use. Non-employer Statistics are also available through American Fact Finder (AFF) about two weeks after the HTML release.

    USES

    Non-employer statistics are provided for statistical use in Census Bureau economic census programs; are a primary source of summary statistics used and published by women- and minority owned businesses survey programs; and are available as an annual data release. The Bureau of Economic Analysis uses these data to account for the total Gross Domestic Product for all businesses.

    SPECIAL FEATURES

    Non-employer statistics provides the only source of detailed and comprehensive data on the scope, nature, and activities of U.S. businesses with no paid employment and payroll.

    Office of Women's Business Ownership (OWBO)
    The Office of Women’s Business Ownership (OWBO) exists to establish and oversee a network of Women’s Business Centers (WBCs) throughout the United States and its territories. Through the management and technical assistance provided by the WBCs, entrepreneurs, especially women who are economically or socially disadvantaged, are offered comprehensive training and counseling on a vast array of topics in many languages to help them start and grow their own businesses.

    Statistics About Business Size (including Small Business) from the U.S. Census Bureau
    The Census Bureau does not define small or large business, but provides statistics that allow users to define business categories in any of several ways: in terms of employers and nonemployers, employment size of firms, employment size of establishments, receipts size of firms, and legal form of organizations.

    Surveys of Minority - and Women-Owned Business Enterprises
    These surveys provide valuable economic data on business owners' race, ethnicity, and gender, and are part of the economic census program, which the Census Bureau is required to conduct every 5 years by law (Title 13 of the United States Code). The Census Bureau combines data from these surveys with data from the other economic censuses and presents them in the Survey of Minority-Owned Business Enterprises and the Survey of Women-Owned Business Enterprises publication series.

    Related Links - Gas Retailers

    This page provides you links to sites that have specific information dealing with Gas Retailers.

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